As of May 7, 2013, U.S. Citizenship and Immigration Services (USCIS) now requires that employers use a new, revised Employment Eligibility Verification Form I-9 for all new hires and reverifications. USCIS will no longer accept previous versions of the form.
Employers must retain a completed Form I-9, either on paper or electronically, for all employees for as long as the individual works for the employer. After termination of an individual’s employment, employers must retain the forms for either three years after the date of hire or one year after the date employment is terminated, whichever is later.
Employers are not required to complete a new Form I-9 for existing employees, provided that a properly completed form is already on file.
Copies of the form and a handbook for employers can be found at www.uscis.gov/I-9.
A Spanish version of the form is also available but employers should note that this form is to be used only for reference and an English version of the form must be completed.